How to Scan Business Cards into Microsoft’s Email Ecosystem (Outlook, Hotmail)

If you use Outlook.com (ex Hotmail) as your email, you will be glad to know that scanning business cards is pretty straightforward.  There is no need to manually input the details from a business card into your Microsoft contacts.

 

Covve

Covve app will scan unlimited business cards for free and will also continue scanning the web for any additional info on the contact, including pictures, social profile links, job changes and important news affecting your contacts and their companies.

Start using the scanner by following the 3 simple steps below: 

a) Make sure that your Outlook account is syncing with your phone and that you can see you Outlook contacts on your phone. If not, you can click here to see how to set it up.

b) Download the Covve app – search in the app stores or just click here.

c) Open the app and hit add/scan on the top right of the contacts screen. Then click scan next to the picture place holder. This will open the camera with a scan field. Place the business card in front of the camera, click scan and the details will be automatically imported.

covve business card scan buttom

covve card scanner

The details will be placed into the contact record and you can edit details or add a note about who they are etc.

Covve will then update you when it finds new info in the web and the info will sync with your phone and your Outlook account seamlessly.

 

Microsoft Pix

The first option for someone to scan business cards into Outlook is to use Microsoft’s own Pix app. This is currently only available on iOS (iPhone).

 

 

You just need to follow these simple steps:

When you open the Microsoft Pix app it will automatically detect what kind of image it is presented with and will recognize business cards.

Simply point your camera at the business card and the data will be captured.

 

 

Check the fields to make sure that everything is correct.

Once you’re ready to save, you can find additional details on LinkedIn (if you’re logged into the app on your phone).

 

 

Save the details to your contacts.

You also have the option to add to your Microsoft OneDrive, meaning that you’ll be able to access all the details on your Microsoft email accounts such as Hotmail and Outlook 365.

 

Office Lens

This is the second option you have. Another one of Microsoft’s own pieces of software, Office Lens is available for iOS and Google devices as well as Windows tablets and computers.

 

 

You just need to follow these simple steps:

Once you’ve downloaded Office Lens, open it to activate the camera.

Place a business card in front of it and it will scan the details to your phone in a text format. Check and edit the fields to ensure that they’re correct.

 

 

The file will be saved as a ‘VCF file’ which is the standard form for contact details on mobile phones.